How to Document Your Child's Sensory Needs for Ontario Schools

Steps in this guide

1. 1

   Observe and Record Sensory Patterns

   For two weeks, systematically observe and record your child's sensory responses across environments. Note reactions to light, sound, touch, smell, taste, movement, and proprioceptive input. Record what triggers discomfort (overhead fluorescent lights, hand dryers, clothing tags), what provides comfort (weighted blanket, noise-cancelling headphones), and how sensory overload manifests (covering ears, fleeing, aggression, shutdown).

2. 2

   Request a Sensory Processing Assessment

   Request a formal sensory processing assessment from an occupational therapist (OT) experienced in autism. The OT will use standardized tools such as the Sensory Profile or Sensory Processing Measure. The resulting report will provide specific, evidence-based recommendations that schools are more likely to implement. Ask the OT to include school-specific recommendations.

3. 3

   Create a Sensory Profile Summary

   Compile findings into a one-page sensory profile summary for school staff. List specific sensitivities (hypersensitive/hyposensitive by sense), known triggers, observable signs of dysregulation, effective calming strategies, and environmental modifications needed. This document should be practical and easy for teachers and support staff to reference quickly.

4. 4

   Request Sensory Accommodations in the IEP

   Bring your sensory documentation to an IEP meeting and request specific accommodations. Examples include: preferential seating away from windows and doors, permission to wear noise-cancelling headphones, scheduled sensory breaks, a designated quiet space, modified gym participation, advance warning of fire drills, and alternative assessment environments. Each accommodation should reference the underlying sensory need.

5. 5

   Collaborate on a Sensory Safety Plan

   For students with significant sensory needs, create a safety plan that specifies what to do when the student becomes overwhelmed. Include early warning signs, de-escalation strategies, safe spaces within the school, staff responsibilities, and when to contact parents. This plan should be shared with all staff who interact with your child, including supply teachers.