How to Prepare for Your Ontario Autism Program Annual Review

Steps in this guide

1. 1

   Gather Progress Reports from All Providers

   Request written progress reports from every therapist and service provider your child has seen in the past year. Reports should include measurable outcomes, hours delivered, and goals achieved. Compile these into a single folder for easy reference at the review meeting.

2. 2

   Review Current Goals and Service Plan

   Read your child's existing service plan carefully. Note which goals have been met, which are in progress, and which were not addressed. Identify any goals that are no longer relevant and any new needs that have emerged over the year.

3. 3

   Document Unmet Needs with Specific Examples

   Write down any services your child needs but is not receiving. Use specific examples from daily life, school, or therapy. If wait times prevented access to a recommended service, document the timeline and impact on your child.

4. 4

   Prepare Talking Points for the Meeting

   Create a one-page summary of your child's current status, key concerns, and requests for the coming year. Practise presenting your points clearly and concisely. Having written notes ensures you cover everything important during the meeting.

5. 5

   Attend the Review Meeting with Your OAP Coordinator

   Bring all documentation to the meeting. Present your child's progress and unmet needs. Ask the coordinator to explain any changes to funding or eligibility. Request that all agreed-upon changes be documented in writing before you leave.

6. 6

   Update the Service Plan and Confirm Next Steps

   Review the updated service plan for accuracy before signing. Confirm the date of the next annual review. Ask for a copy of the signed plan and any related correspondence. Follow up on any action items within two weeks of the meeting.