Tools, Templates & Rights · Anchored to the May 12, 2026 audit

Here’s how to use it. On May 12, 2026, Ontario’s Auditor General confirmed what families have been saying for years: identification is opaque, IEPs aren’t measurable, parents aren’t consulted, and children are being quietly excluded. Every finding in that report is now a tool you can cite by name.

Direct answer

Auditor General of Ontario, Special Report on Special Education Needs · Verified May 12, 2026

01 / The Findings

What the audit actually proves, in plain language.

Every statistic below is a sentence you can put in a letter. The audit is a public record from an independent officer of the Legislature, when you cite it, you are not making a claim. You are repeating a fact.

Source: Office of the Auditor General of Ontario, Special Report on Special Education Needs, May 12, 2026. The audit section reference accompanies each finding.

• Finding § 4.2.1

  65%

  You are entitled to written reasons.

  In 65% of the files the AG reviewed, there was no written rationale for a special-class placement. Of the files where rationale was provided, 59% only named the child's diagnosis, not why the placement was chosen. Diagnosis is not a reason.

• Finding § 4.3.1

  90%+

  Your child's IEP must have specific educational expectations that can actually be measured.

  At every board the AG audited, more than 90% of IEPs had annual learning goals with no measurable criteria. Regulation 181/98 s. 6(3) requires "specific educational expectations" and "a statement of the methods by which the pupil's progress will be reviewed." Vague phrases like "will improve reading" cannot be reviewed for progress. You can ask for the expectation to be rewritten until it can.

• Finding § 4.3.1

  95%

  If you were not consulted, the IEP is incomplete.

  At one board, 95% of IEP files had no documented evidence of parent consultation. Reg. 181/98 s. 6(6) requires the principal to *consult with the parent* in developing the IEP. The legal threshold is not "we sent it home". It is consultation. If your input is not in the record, ask why.

• Finding § 4.2.4

  34%

  Long waits are a system failure, not your fault.

  At two of the three audited boards, 34% of students were waiting more than a year for a psychological or speech-language assessment. The Ministry disagreed with the AG's recommendation to track waitlists publicly. The OHRC says interim accommodation is required while you wait.

• Finding § 4.6.1

  39%

  "Voluntary" pickups may be unlawful.

  39% of teachers surveyed observed informal exclusions, including phone calls asking parents to come collect children "for behaviour." PPM 145 says exclusion is not to be used as discipline. A principal who refuses to admit a student under Education Act s. 265(1)(m) must notify the parent and inform them of the right to appeal. If you are sent home without that written notice, ask the principal to confirm whether a formal exclusion or suspension actually occurred, and if so, to provide the appeal route in writing.

• Finding § 4.4.1

  72%

  If the EA is absent, your child may have no coverage.

  EA absence rates run at 18% on an average day. At one board, 72% of EA absences are unfilled. If your child's IEP says they need EA support, an unfilled absence is a service gap, and the board has a duty to provide accommodation up to undue hardship, not up to staffing convenience.

Subject: Request for written rationale for IPRC Statement of Decision for [child's name], [grade], [school name]

Dear [Principal's name] and [Superintendent of Special Education],

I am writing about the Statement of Decision dated [date] for the Identification, Placement and Review Committee meeting concerning my child, [child's name].

The Statement identifies [child's name] as exceptional under the category of [exceptionality named in decision] and places them in [placement named]. The reasons section, however, [is blank / states only "as discussed at the meeting" / names only the diagnosis / other (describe what is or isn't there)].

Where the committee has decided to place a pupil in a special education class, Regulation 181/98 s. 18(2)(c) (or s. 18(3)(b) for referrals by a designated representative) requires the statement of decision to "state the reasons for that decision." I am asking, in writing, for the IPRC's full written rationale, including:

1. The specific reasons the committee chose this placement over the alternatives set out in Regulation 181/98, s. 17(2) (placement in a regular class with appropriate special education services; placement in a regular class without special education services; placement in a special education class with integration for at least one period per day; placement in a special education class for less than the full school day; placement in a special education class for the full school day);
2. The strengths and needs of [child's name] that the committee considered;
3. The assessments, reports, and other evidence the committee relied on; and
4. How the placement is expected to meet [child's name]'s identified needs.

The recent Special Report of the Auditor General of Ontario on Special Education Needs (May 12, 2026) found that 65% of the files reviewed at three school boards had no written rationale for a special-class placement, and that 59% of those with rationale named only the child's diagnosis. A diagnosis is not a placement reason. I am asking that the rationale for [child's name]'s placement meet the s. 18 standard.

Please send the requested rationale in writing within ten business days. If the board determines that the rationale on file is not sufficient to answer this request, please advise me of the next steps, including whether a follow-up IPRC meeting is required to address the documentation gap.

I am keeping a copy of this letter and will continue to keep records of our correspondence.

Sincerely,
[Your full name]
[Your address]
[Your phone / email]
[Date]

cc: [board secretary, Special Education Advisory Committee if known]

Subject: IEP for [child's name]: request that learning expectations be reviewable under Reg. 181/98 s. 6(3)

Dear [Teacher's name], [SERT's name], and [Principal],

Thank you for sending the draft Individual Education Plan for [child's name], dated [date]. I have reviewed it and I am asking for revisions before I can confirm receipt and provide written feedback.

Regulation 181/98, subsection 6(3) requires that an IEP contain (a) "specific educational expectations for the pupil," (b) an outline of the special education program and services to be received, and (c) "a statement of the methods by which the pupil's progress will be reviewed." The annual learning expectations in the current draft do not, in my reading, meet that standard. Without measurable criteria, there is no way to review the pupil's progress as the regulation requires. For example:

[paste or paraphrase one or two goals from the IEP here]

These expectations do not contain measurable criteria, a baseline against which progress will be tracked, or a stated method of evaluation. The Auditor General of Ontario's Special Report on Special Education Needs, released May 12, 2026, found that more than 90% of IEPs reviewed at three school boards had annual learning goals with no measurable criteria. It identified this as a systemic issue, not a one-off error.

I am asking that each annual learning expectation in [child's name]'s IEP be rewritten to include:

1. A specific, observable target (e.g., "will read grade-level passages of 100 words with 90% accuracy in 4 of 5 trials," not "will improve reading");
2. The current baseline performance the goal is built from;
3. The frequency and method by which progress will be measured (e.g., running records every six weeks, weekly data probes, etc.); and
4. The person responsible for collecting and reporting that data.

I would also like the IEP to reflect that this revision was requested by me and the date. This helps both of us track how the document evolves over the year.

I am available to meet at [your availability] to discuss this together. Please confirm receipt of this letter and propose a meeting time within the next ten business days.

Sincerely,
[Your full name]
[Date]

Subject: Documentation of parent consultation for the IEP of [child's name]

Dear [SERT] and [Principal],

I am writing in response to the IEP I received for [child's name] dated [date]. I have two related concerns I would like the board to address in writing.

First, Regulation 181/98 s. 6(6) requires the principal, in developing the IEP, to "consult with the parent" (and, where the pupil is 16 or older, the pupil). I would like to understand how that consultation is recorded for [child's name]. Specifically, please confirm:

1. What evidence of parent consultation is currently in [child's name]'s OSR or IEP file (meeting notes, my written input, email exchanges, signed acknowledgment forms, etc.);
2. Who at the school is responsible for documenting parent consultation; and
3. Whether the input I have provided, including [give one or two examples: "my email of [date] about morning anxiety," "my comments at the November meeting about reading goals"; describe briefly], is reflected in the current IEP, and if so, where.

Second, the Special Report of the Auditor General of Ontario on Special Education Needs (May 12, 2026) found that between 38% and 95% of IEP files at three audited school boards contained no documented evidence of parent consultation. I would like to make sure [child's name]'s file does not fall into that category, and that my contributions are visible to anyone reviewing the file in future.

To that end, I am attaching / including below the input I would like added to the file:

[paste or summarize: priorities, concerns, accommodations that have worked or not worked, what you want the IEP to reflect]

Please confirm receipt, add this to the file, and provide me with a written summary of how it has been incorporated into the IEP. I would like a response within ten business days.

Sincerely,
[Your full name]
[Date]

Subject: Informal exclusion of [child's name]: request for written rationale and accommodation review

Dear [Principal] and [Superintendent],

I am writing about a pattern of informal exclusions affecting my child, [child's name], in [grade/class]. Over the past [time period], I have been contacted on the following dates and asked to pick [child's name] up from school, or [child's name] has been kept home or sent home before the end of the regular school day:

— [date]: [brief description of what was said and what happened]
— [date]: [...]
— [date]: [...]
(Add more dates as needed. Be precise. Include who called, what reason was given, and how long [child's name] was out of school.)

I have not, to date, received any written decision regarding these absences. I have not been told whether these are formal suspensions, formal exclusions under s. 265(1)(m) of the Education Act, voluntary modified-day arrangements, or something else. I am asking the school to clarify, in writing.

I want to draw three things to your attention:

1. Policy/Program Memorandum No. 145 states that exclusion is not to be used as a form of discipline. If [child's name] is being asked to leave school because of behaviour related to their disability, this raises serious concerns under the Memorandum and under the duty to accommodate.

2. The Auditor General of Ontario's Special Report on Special Education Needs, released May 12, 2026, identified informal exclusion of students with special education needs as a systemic problem. 39% of teachers surveyed had observed it, and one in three of those had seen it happen more than five times in a single year.

3. Under section 265(1)(m), a principal who refuses to admit a student must notify the parent and inform the parent of their right to appeal. If [child's name] is being excluded under this provision, I am asking for the written notice and the appeal information to which we are entitled.

I am asking the board to do the following:

a) Confirm in writing whether [child's name] has been formally excluded or suspended on any of the dates listed above. If yes, provide the written rationale and appeal information for each instance. If no, confirm that.

b) Conduct a review of [child's name]'s accommodations and IEP to identify what changes are needed to prevent further sending-home incidents. Under the Ontario Human Rights Code, the duty to accommodate up to undue hardship rests with the board, and progressive discipline must take accommodation into account before exclusion or suspension.

c) Provide me with a copy of the school board's policy on exclusions and refusals to admit.

I would like a written response within ten business days. In the meantime, I expect [child's name] to be admitted to school for the full school day, with appropriate accommodation, unless and until a formal decision has been made and communicated in writing.

Sincerely,
[Your full name]
[Date]

cc: [Superintendent for Special Education; Trustee for your ward; Special Education Advisory Committee chair]

Subject: EA coverage at [school name]: information request for [child's name]'s class

Dear [Principal] and [Superintendent of Special Education],

[Child's name]'s IEP includes [describe: full-time EA support / shared EA support for X periods per day / etc.]. To make sure this accommodation is actually being delivered, I am asking for the following information about EA staffing at [school name]:

1. The total number of EA absences in [child's name]'s class or assigned EA role over the past [school term / school year];
2. The number of those absences that were filled by a replacement EA, and the number that went unfilled;
3. The school's contingency plan when an assigned EA is absent and no replacement is available (which staff cover, which programming is paused, which children are reassigned);
4. Whether I will be notified, in advance or at end of day, when [child's name]'s EA is absent and the day was not fully covered.

I am asking because the recent Special Report of the Auditor General of Ontario on Special Education Needs (May 12, 2026) found that EA absences run at roughly 18% across the school year, and that between 49% and 72% of those absences go unfilled at the three audited boards. If my child's EA is absent and unfilled, that is a service gap, and under the Ontario Human Rights Code the board has a duty to accommodate up to undue hardship, with the onus on the board to show the gap was unavoidable.

If the information above is not something the school can provide informally, please let me know and I will file a formal request under the Municipal Freedom of Information and Protection of Privacy Act for class-level coverage data (no individually identifying staff information required).

I would appreciate a response within ten business days.

Sincerely,
[Your full name]
[Date]

Subject: Assessment referral for [child's name]: waitlist position and interim accommodation

Dear [SERT] and [Principal],

[Child's name] was referred for a [psycho-educational / speech-language / occupational therapy / other] assessment on [date], following [briefly describe the trigger: an IPRC recommendation, a request I made, a recommendation from the school team, etc.].

I have not received an update on the assessment in [time period]. I am asking the board to provide me in writing with:

1. [Child's name]'s current position on the assessment waitlist;
2. The expected timeline for the assessment to begin and to be completed;
3. The interim accommodations that will be put in place while we wait, including any classroom modifications, additional support, or alternative arrangements; and
4. The board's policy on how assessment priorities are determined (urgency criteria, triage process).

I am citing the recent Special Report of the Auditor General of Ontario on Special Education Needs (May 12, 2026), which found that 34% of students at two of the three audited boards were waiting more than a year for a psychological or speech-language assessment. The Ministry of Education disagreed with the Auditor General's recommendation to publicly track these waitlists, so I am asking the board directly.

I want to be clear: I understand that the board's assessment staff are working under significant pressure and that the cause is systemic. My concern is not the time pressure on the team. It is the absence of interim accommodation while we wait, and the absence of transparency about where we are in line.

Under the Ontario Human Rights Commission's Policy on Accessible Education for Students with Disabilities, the procedural duty to accommodate includes providing interim accommodation while professional assessments are pending. I am asking the board to fulfill that duty in writing.

Please respond within ten business days.

Sincerely,
[Your full name]
[Date]

Subject: Request to access the Ontario Student Record for [child's name]

Dear [Principal's name],

In accordance with section 266 of the Education Act and the Ministry's Ontario Student Record Guideline (2000), I am requesting access to the contents of my child's OSR.

Student name: [child's full legal name]
Date of birth: [DOB]
Grade and class: [grade / homeroom]
OEN (if known): [Ontario Education Number]

Please let me know:

1. When I can attend at the school to review the full OSR in person, including the OSR folder, all report cards and Ontario Student Transcript, the documentation file, and any health support information;
2. Whether I can also receive a complete photocopy of the OSR for my own records (I am willing to pay reasonable copying costs); and
3. Whether the IEP and any current Statement of Decision are included in the OSR or held separately, and how I can access those.

I am also asking for any of the following that may not currently be in the OSR but are held by the school or board about [child's name]:

— All Individual Education Plans (current and prior years);
— All IPRC Statements of Decision;
— All psycho-educational, speech-language, OT, or other professional assessments;
— Any safety plans, behaviour support plans, or risk assessments;
— Any communication log, "behaviour log," or daily incident record kept on [child's name];
— Any record of formal or informal exclusions, modified-day arrangements, suspensions, or refusals to admit.

If any of these are not held in the OSR or by the school, please advise where they are held and how I can access them.

Please confirm receipt of this request and propose a time within ten business days for me to review the OSR.

Sincerely,
[Your full name]
[Relationship to student: parent / guardian]
[Address]
[Phone / email]
[Date]