Turn a school concern into a documented support request

The IPRC Process

The IPRC (Identification, Placement and Review Committee) is a formal, legally structured process. Here is what to expect:

• Referral, either the principal refers your child (with your consent) or you can request a referral in writing
• Assessment, the committee reviews existing assessments, school records, and may request additional psychoeducational or other assessments
• IPRC meeting, parents are invited and have the right to be present and to speak. You can bring a support person. Bring copies of your child's diagnostic reports and any private assessments.
• Decision, the committee decides whether to identify your child as exceptional and, if so, in which category. They also determine placement (regular class, resource withdrawal, self-contained class).
• Review and appeal information, ask the school board for the current Education Act and Ministry-guidance steps if you disagree with a decision

You do not have to agree to the IPRC's placement decision. You can request a review at any time. Formal identification through the IPRC triggers the school board's obligation to develop and implement an IEP.

Working With the School Team

Effective school advocacy requires partnership with the school team while also clearly asserting your child's rights. Practical strategies:

• Keep a communication log, document all meetings, phone calls, and emails with dates
• Request IEP meetings in writing (email creates a record)
• Bring your child's diagnostic reports to every meeting, school staff turnover means you cannot assume institutional knowledge of your child's history
• Ask for data, request regular progress reports on IEP goals, not just general updates
• Connect with a special education advocate if you are facing barriers, many parents' advocacy organizations provide support at no cost

If your child receives OAP funding, consider whether your Foundational Family Services provider can offer school advocacy support, or whether behavior consultation through OAP can help develop school-based strategies.

What to Ask For at IEP Meetings

Families new to the process often find IEP meetings hard to prepare for. Coming with specific requests, rather than waiting to see what the school proposes, makes discussions more concrete. The following questions and requests are grounded in Ontario Ministry of Education guidelines and can be raised at any IEP meeting.

Specific, Measurable Goals

Every IEP goal must be specific and measurable, not vague. Reject goals like “will improve social skills” or “will demonstrate better focus.” Ask instead: “What specific skill are we targeting? How will progress be measured? What does success look like at the end of the year?” A well-written IEP goal specifies the skill, the conditions under which it will be demonstrated, and the measurable standard (e.g., “will independently request preferred items using a speech-generating device across 4 out of 5 trials in 3 separate settings”).

Named Accommodations

Ask that each accommodation be specifically named in the IEP, not described vaguely. Instead of “sensory breaks as needed,” request “three scheduled 10-minute sensory breaks per day, in a quiet space.” Named accommodations are enforceable. Useful accommodations for many autistic students include: extended time on assessments with additional time where the documented need supports it, preferential seating away from high-traffic areas, use of noise-cancelling headphones, access to a quiet testing room, visual schedules posted at the student's workstation, chunked instructions with written or visual support, and movement breaks built into the day.

Transition Planning

Under Ontario's Education Act, students with exceptionalities must have a transition plan in their IEP beginning no later than age 14. Transition planning addresses post-secondary pathways, university, college, apprenticeship, workplace, or community living. For autistic students, transition planning should address: post-secondary accommodations (connecting with disability services at colleges and universities), employment goals, independent living skills, and connection with adult services such as Developmental Services Ontario (DSO) if appropriate. Do not wait until the formal transition-planning point to begin this conversation; earlier planning can help the family and school coordinate next steps.

ISSP Coordination

For students who also access Developmental Services Ontario (DSO) or other community services, the IEP should reference the Individual Support Services Plan (ISSP) and include coordination between the school and community service providers. Ask your school's special education resource teacher (SERT) whether your child's community service providers can be invited to IEP meetings, this cross-sector coordination is permitted and can significantly improve consistency of support across settings.

Frequently Asked Questions